Position Summary: The Leasing Administrative Assistant shall serve as support for Sr Dir-Leasing and Dir-Leasing. The qualified candidate must be detail-oriented, a self-starter, who is extremely responsible, dependable, highly motivated, able to work in a fast paced and time sensitive environment, possess a positive “can do” work attitude and be a team player. This position may assist, or cover for, other staff from time to time.
Essential Job Functions:
Preparation of lease proposals for Tenants which includes Letters of Intent, various brochures/marketing materials, lease plans, and detailed space drawings
Calendar management including scheduling travel, internal and external meetings, calendar entries, reminders and schedule changes
Produce marketing and event materials for ICSC as well as schedule planning leading up to conference
General administrative/office management tasks – filing, order/distribution of office supplies, incoming/outgoing mail, answering general leasing phone calls as well as calls for specific leasing executives, and edit internal and external correspondence containing highly confidential and sensitive information
Data entry, preparation, and tracking of Tenant proposals
Import and manage contact databases
Request and submit VP event expenses and process expense reports
Assist with prospecting shopping centers (tenants, void analysis, etc.)
Research real estate representatives and contact information
Maintain up-to-date listings on LoopNet, as well as site-plans and coordinating aerial audits
Confirm commission payments and assist in processing
Perform lease abstraction or research on lease questions
Prepare deal submittals for assistance – verify all details and assist in smooth processing and approvals
Provide assistance in following up on financial requirements for tenant in accordance with company policy and procedure
ESSENTIAL JOB REQUIREMENTS
Education & Experience:
Minimum 3 years’ experience working in an administrative support with fast-paced executives (providing support to more than one supervisor is beneficial)
College degree preferred or equivalent experience
Previous position in a real estate firm preferred
Knowledge of commercial or retail real estate industry
Excellent written and verbal communication skills
Exceptionally detail-oriented, with excellent organizational and relationship management skills
Self-motivated, self-directed, capable of working independently and meeting multiple deadlines in a fast-paced deadline driven environment
Proficient in Word, Excel, Outlook, PowerPoint, and strong internet research skill.
High degree of professional integrity
General office environment.
Limitations and Disclaimer: This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Excel Trust. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility. The Company remains an “At-Will” employer. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
About ShopCore Properties
INNOVATIVE TEAM.INDUSTRY LEADER.COMMUNITY PARTNER.When you work at ShopCore, you work alongside some of the most talented and energetic individuals in the retail real estate industry. We know that our people are the true foundation for our success. Our employees collaborate and innovate at every level of the organization and are integral parts of the communities in which we operate.INNOVATIVE: We encourage creativity. Beyond incorporating best practices, we encourage our team to generate new ones.COLLABORATIVE: We believe the best organizations foster a culture of unity and openness, where good ideas are respected and considered no matter where they come from.PROFESSIONAL: We hold ourselves to the highest standards of professionalism and seek to be the partner-of-choice in the industry.RESULTS DRIVEN: We clearly define our objectives and pursue them with passion.RESPONSIBLE: We appreciate the central role our centers play in their communities; we respect our neighbors, tenants and the environment.