Simon Property Group Senior Staff Attorney-Legal Leasing
The position requires a business minded professional attorney with a focus on: (a) drafting and negotiating lease documents in a manner that protects landlord to the greatest extent possible, and doing so within a timeline that maximizes landlord’s occupancy levels and provides for earlier rent commencements, (b) working as a team member with Leasing and Tenant representatives to effectively resolve issues, (c) teaming with a Paralegal and an Administrative Assistant to accomplish the foregoing, and (d) assisting the Assistant Director or Director in the management tasks of the department including training and development of staff attorneys and support staff, resolving negotiation bottlenecks and related issues and (e) taking a professional, “customer service” approach toward the completion of all required duties/tasks.
The successful candidate’s responsibilities will include, but not be limited to:
Prepare and Negotiate leases, ancillary documents and other documentation:
Research prior tenant leases and/or existing tenant templates;
Utilize the Tenant Strategy Icon to identify key items regarding specific centers;
Identify items of global value and present such information to assigned Director for dissemination throughout the department;
Provide thoughtful business minded counsel/guidance to Leasing regarding the economic impact of conforming issues and tenant requests, and identify and clarify economic terms and general business issues;
Perform/coordinate follow-up on workload to solicit timely responses from tenants;
Review tenant comments and provide counsel/guidance to Leasing concerning the legal and business issues raised by such comments;
Prepare timely and accurate entries into the change log system regarding issues to be addressed, noting those items requiring further DVP, EVP, CEO and/or Partner approval; and
Perform timely follow-up with Leasing Agents to ensure proper SSLE data entry/changes and timely responses to change logs.
Resolve and/or escalate issues with SSLE, Leasing and Tenants to Assistant Director or Director as needed while taking a thoughtful and solutions oriented approach toward the resolution of issues while adhering to the framework of the business directives of the company to solve negotiation issues and expedite the completion of lease documents, while maximizing Landlord revenue and protection.
Coordinate internal and external communication between all parties in the lease negotiation process (Leasing, Lease Services, Legal Leasing, Tenant Coordination, the tenant and others as required), to include generally:
Work closely with the Tenant Coordination Directors and with individual Tenant Coordinators to prioritize deals and ensure RCDs are met;
Manage complex accounts and assist the Assistant Director or Director in the provision of legal counsel to Leasing and Tenant Coordination in deal negotiations of deals;
Serve as the ”account manager” for all transactions involving certain tenant entities as assigned, including oversight of the preparation of all documents and serving as the designated point person for all contact with the legal staff of the various account entities;
Partner with Lease Services to expedite the execution of leases for high priority premises, including vacant space; where a refinancing is involved and in response to departmental and senior management directives/priorities;
Assist other departments in evaluating the potential impact of an anticipated event (e.g., department store closing, relocation, etc.) on a center and the portfolio;
Research and interpret lease language as requested by various departments, including but not limited to Lease Accounting, Collections and Mall Management;
Review and comment on letters of intent with Leasing and Tenant Coordination prior to Leasing commenting on the same to the tenant;
Prepare and communicate escalation requests for committee re-approvals;
Adhere to the highest ethical and fiduciary legal obligations when providing any and all of the foregoing communication, advice and assistance to protect the interests of the company, and
Attend any and all Regional Meetings and related functions, providing current status reports for all in-process transactions within your workload and offering strategies and solutions for the expedient completion of same.
Manage the lease execution process
Adhere to all departmental policies regarding self-management and utilize all tools made available to assist in the management of your workload, including the timely and routine maintenance of all checklists, milestones, log entries and related reporting requirements;
Reconcile the Deal Information contained in SSLE with the terms in the executed lease or ancillary document and ensure the Deal Information is accurate prior to initiating the re-approval process;
Coordinate obtaining the landlord signature with Lease Services;
Return leases to tenant immediately upon full execution;
Forward leases and other necessary documentation to the lease file;
Utilize TAP for preparation of all legal documents; and
Timely deliver all lease documents for proper filing and retention.
Manage Research and Analysis projects:
Analyze leases and related documents, verifying the terms set forth therein and prepare a summary of such analysis which provides direction/recommendation with regard to the stated purpose(s) of the research project;
Review leases and related documents to make sure the document and SSLE accurately reflect the business terms negotiated, and
Research and interpret lease language as requested by various departments, including but not limited to Leasing, Lease Accounting, Collections and Mall Management.
Team with the Paralegal(s) and Administrative Assistant assigned to the Senior Staff Attorney’s designated properties and accounts.
Assist Assistant Director or Director in the training of the Paralegal assigned to the Senior Attorney’s designated properties and the Senior Attorney’s Administrative Assistant.
Assist Assistant Director, Director and Vice President/Managing Counsel in providing guidance and support to the Staff Attorney(s) within the Senior Attorney’s division or group.
Other duties as assigned.
Minimum degree from an accredited law school.
Licensed and in good-standing to practice law within at least one State in the United States.
Minimum 5 years of internal/external experience in Retail/Shopping Center Law/industry practice with an advanced working knowledge of commercial real estate; staff management experience preferred.
Prior experience with lease negotiation/drafting involving restaurant/entertainment tenants and to occupants of new development projects preferred, but not required.
Excellent organizational/time management skills.
Analytical and problem solving skills.
Excellent written and oral communication skills.
Ability to negotiate effectively.
Ability to identify complex legal issues from a business perspective.
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