To assist the Director of Leasing and the Leasing Team in day-to-day department operations. The Executive Assistant is not an entry level position and applicants will be expected to possess a high level of basic administrative skills. Furthermore, it is expected that the Executive Assistant will take on increased responsibilities and become more self-directed as skills and knowledge increase. This Job Description is intended as an outline.
Provide administrative support to Director of Leasing and members of the Leasing Team.
Prepare written correspondence, and simple legal documents.
Maintain and organize all internal department documents and electronic files.
Develop a basic understanding of the company’s shopping centers and provide general information to prospective tenants.
Aid in the development and maintenance of marketing materials and implementation of marketing strategies for the company’s shopping centers.
Attend team meetings; prepare meeting agendas, take notes and update departmental task list.
Prepare, process and track commission invoices and maintain corresponding database.
Process all leases and related documents for final approval, execution and post signing set up.
Prepare and distribute periodic reports.
Develop and maintain a tracking system for leasing inventory and update corresponding leasing tools as required.
Conduct market and demographic research
Schedule meetings, conference calls and travel arrangements for the Leasing Team
Create and track expense reports, and approval packages.
Coordinate between the internal departments
Other duties as assigned.
Must be a quick learner and self-starter.
2+ years of Leasing Administrative Experience.
Attention to detail and the ability to manage multiple priorities are critical.
Must exercise good judgment and have the ability to make decisions on your own.
Expert at Microsoft Office (Excel, Word, PowerPoint, Outlook).
Commercial real estate experience necessary.
Fluent in Spanish.
Bachelor’s Degree preferred.
Ability to work quickly and efficiently in a fast paced, dynamic environment.