Under the direction of the CFO, the Controller is responsible for the day-to-day financial accounting and administration of the Company’s owned and managed real estate properties (Retail, Office, Apartment, Hotel). The Controller will provide protection of assets through risk management and internal controls, and is responsible for producing financial reports allowing management to make informed and timely decisions. The Controller accomplishes these responsibilities by effectively using accounting systems and techniques to produce accurate and timely financial information, maintaining communications with day-to-day property management and maintaining knowledge of current events locally and nationally that may impact the financial accounting and tax treatments.
The aggregate portfolio of the Company will be reported upon by real estate segments as follows:
Management Company and other investments
Emphasis will be placed upon MAXIMIZING Cash Flow from Operations thereby enhancing asset values that create additional value for the stockholders. Capital expenditures will be accounted for separately from operations to ensure operating management focus upon the “bottom line” and to segregate operating decisions apart from financing effects.
After integrating the above approach, the specific duties will include the following items although others will be added without limit.
Direct, control and supervise all accounting systems, records and resulting financial reports to ensure their accuracy and to generate the information necessary for operating and senior management, equity investors and debt lenders to make informed financial decisions regarding the performance of the company.
Create a high level of confidence regarding the fiduciary standards and financial integrity of the company.
Take responsibility for all treasury and budgeting functions to enable the Company to have the necessary cash when required and that appropriate plans are set in force to invest effectively any excess.
Monitor the timing and extent of funds needed to meet maturing uses such as payrolls, real estate taxes, debt service, and preferred dividends.
Assist in securing credit from banks and other lending institutions by identifying the sources and uses of company funds and engender the confidence of lenders in the company’s planning and control systems.
Take responsibility for tax compliance to ensure the accurate and timely filing of all state, federal and payroll tax returns including investor forms such as “Form 1099”.
Complete all year-end reporting and submit all information necessary allowing the tax experts to prepare the annual Federal and State tax returns for all entities controlled by the Company.
Assist in preparation of the annual budget of the company with the assistance of property management. Once approved by senior management produce the final document and format for ongoing variance reporting. Once approved by senior management, report actual results against the annual budget. Assist in revising the budget on an interim basis substituting a more current forecast as the year progresses.
Work with the Development & Construction team as needed to verify expenses and appropriate allocation of development expenses.
Prepare financial analysis as needed and serve as a financial resource to construction, leasing, property management, and asset management.
Prepare capital request proposal forms and evaluations for management.
Actively participate in the company’s strategic planning by providing financial analysis to support opinions and to provide direction. Provide management with a reasonable idea of the market value of assets being sold and the favorable and unfavorable factors that are not on the balance sheet such as tax losses or contingent liabilities.
Administer all Human Resource systems and benefits including insurance plans such as health, dental and IRA’s. Take full responsibility for the selection and administration of the Company’s health insurance program.
Take responsibility for Risk Management and asset protection of the company by ensuring all necessary property, general liability, and umbrella liability insurance is in force and for appropriate converge levels. Act as lead negotiator on all such plans. Accurately allocate all insurance costs
Assist in the personnel development of supervised workers and co-workers enabling them to add value to the Company through the implementation of improved accounting techniques and procedures.
Provide a professional corporate image that creates a high degree of confidence in lenders and investors and results in a positive impression of the company.
Certified Public Accountant.
An advanced Masters Degree.
Significant knowledge of financial spreadsheet applications, Windows 98, and Windows NT and other applicable accounting software.
Demonstrates interpersonal skills, both verbal and written, in order to interact with various internal and external parties in a professional, businesslike and leadership capacity.
Significant involvement in real estate financing transactions particularly development, refinancing, acquisitions, and related tax implications.
Experience in the management, development, and motivation of an accounting staff.
Experience in working in a high activity, multi-task environment.
Poline Associates is an international executive search firm specializing in the shopping center industry.We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.